12/20/2023 0 Comments Sookasa alternativeAgain this is important for remote working but also for part-timers like me- because there can be seemless handover. We are in the process of transitioning from Trello- which I generally liked but had a few issues- to Insightly which is taking me a while to get my head around but I think I’m going to love. The project manager sets this up and manages it week to week with those involved in a particular project being alerted to tasks or milestones that involve them weekly via email. Insightly/Trello – project managementĪ good project management system is useful because although we see each other physically on Mondays it’s also good to see the progress of a project during the week. Of course your personal calendar can be private. Maybe don’t accidentally put all the times you are going to the dentist or picking your children up like I sometimes do by mistake. If you aren’t always on site together people need to know when you are available to catch up or be around for a meeting or training. Kind of a no-brainer but a shared calendar facility is really important for remote and flexible working. Google calendar – who’s doing what and when You can also direct message individuals or groups of people – which is the online equivalent of passing notes during a meeting. It’s part of what helps with our professional atmosphere and creates a vibe that is warmer than the staff room culture in one or two schools I’ve worked in. There is also a general channel for all staff and other specialist ones, in keeping with the geeks that we are #researchchat gets a lot of love. This means you don’t get clogged up with messages about projects you’re not involved in and it forces you to think about who actually needs to be informed. We have a channel for each project with relevant members able to comment on it. You can send texts a bit like a group What’s App and set it up by channel. Use Slack and watch your internal email drop. It’s also the repository of the dreaded all staff email. Slack is your online staff room or water cooler. You know those emails of banter between you and your colleague where they tease you for forgetting a pupils’ name? (Maybe that’s just me and Ellie) weeeeellll, we use Slack for that. Slack- reducing emails and maintaining workplace banter We also use Sookasa when sending audio to be transcribed in order to increase privacy and safety. Each of our laptops are encrypted for local storage and any sensitive data is stored via Sookasa who describe themselves ‘a fully integrated cloud security provider’. This would also apply in a school context. Sookasa – encryption in the cloudĪn important aside here is the safety of cloud storage for personal and sensitive data especially considering safeguarding and possibly the new GDPR regulations. I’m just a bit lazy to change over my 1TB of storage to Drop Box. I love Google Docs etc but I must say that overall I prefer the functionality of Drop Box now that I’ve used them both extensively. In a personal capacity, I use Google Drive. Once the original author has looked and amended the file it is saved as V2 (or V3 or whatever). This file is then saved with the original file name plus the initials of the person who has added comments or changes. For file naming, the original file is given a title by the author but any amendments are added using ‘track changes’ and comments in Microsoft word. We each have our own personal areas but there is also an LKMco group area which we can all access. As we are all based off-site, cloud storage is important. Every Monday we meet as a team in London at our offices in the wonderful Ship of Adventures, which we share with The Hackney Pirates, but otherwise our working location is up to us and this allows team members to live in the East, South East, North and South West of England.ĭuring the course of our research the role of technology to facilitate flexible working came up repeatedly so I present you with the tools that we use to allow us to effectively work flexibly and remotely. Here at LKMco, we all work remotely and many of us work staggered hours or compressed hours according to our preferred style and workload at the time. We communicate via post-it note on our computer monitor and occasionally via email or phone as required. Two of my working days are spent teaching maths and I job share with a colleague who teaches our shared classes for the rest of the week. During my current working life I regularly experience all of the above apart from compressed hours.
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